Four ways accounting professionals can create extra time in their day
May 16, 2016

Accounting professionals seem to never have enough hours in the day. From meeting with clients to analyzing data and compiling reports, an extra three hours or so would be a blessing. While the ability to stop time has yet to be developed, there are many strategies and tools accounting professionals can use to save time and accomplish more on their to-do lists.

1. Start a time-spent journal.
To determine where time is being wasted and things can be accomplished more efficiently, you'll need to have a record of your daily processes. You can do this by keeping a time-spent journal for a week, suggested Accounting Web. Record what you're doing - every little detail, even if it's lunch - and how long it takes you. At the end of the week, you'll be able to analyze your journal to find tasks that occupy too much of your day as well as what you should spend more time on.

2. Clean up your email game.
It's unlikely that any accountant or bookkeeper will be surprised to learn an oversized portion of any workday is taken up by sending, reading and responding to emails. A survey from Robert Half found chief financial officers believe 17 percent of time they spend on email is wasted. If you're in this camp, focus on making your emails succinct and actionable. This will speed response times while cutting out much of the irrelevant back-and-forth that can occur.

3. Reassess your tech needs.
If you are still using a laptop from 2004 or management software solutions from 2003, it's time to upgrade. New technology is not a frivolous purchase. As technology quickly grows more advanced and sophisticated, it's able to help any firm and its competitors get ahead. So, take the time to make sure the software solution or mobile phone being used meets your needs. You don't have to update the firm's social media presence or monitor Google for visibility if you have a management solution to do that for you. Think about all of those minutes you'll have to meet with new and existing clients.

4. Organize your tools.
Accounting professionals should organize all the software and tools used on a daily basis into one central location. Accounting software solutions allow you to manage your clients and your business all in one place, including items such as data access, financial records and community development. Additionally, accounting software can take over the administrative busywork that tends to pile up, freeing accountants and bookkeepers to focus their energies and attentions on their clients.

To help organize the software and tools that accountants and bookkeepers use every day, there's Sage Impact. Sage Impact helps accounting professionals to better run their practice and serve their clients - saving them time, increasing their efficiency, and supporting them to grow their practice. Access to Sage Impact is also complimentary for accounting professionals, so be sure to sign up today and see how it can help you and your practice.

Nexus: G-WEBCD5